As you can see, it contains all the information that was written in the email and also at the bottom there are the attachments that were part of the email. Once the email has been sent to the receiver, Flow will automatically recognise the subject and trigger the workflow to create a task in Planner. Once this is complete, you can be sent an email with the word “Planner” in the subject (this can be changed depending on setup) and then the tasks in the body of the email, like in the photo below. This involves only some small tasks like checking settings such as which inbox folder you set the workflow up for and where attachments are saved.

In simple, the solution works by initially setting up the workflow in Microsoft Flow. Our solution utilises Planner to create tasks automatically with just an email – rather than being asked to complete a task then going into Planner and manually creating it. The application is designed to make working in teams more organised and promote collaboration whilst working on projects, making it easy to organise tasks, check progress and have a centralised place to store information. It is similar to third-party applications such as Slack or Trello, yet is included in O365 and integrates seamlessly with apps in it – hence why it’s possible for us to make this workflow solution! Planner is a part of Microsoft’s Office 365 and is included in many O365 plans, so you may already have access to the application! It has been developed to provide all the necessary tools to improve your teams’ structure and visibility when working on tasks and projects. You may be thinking, what is Microsoft Planner? The configurable solution utilises Microsoft Flow & Planner to automatically create tasks from an Outlook email with a user-defined word in the subject. We’ve recently finalised a solution for one of our customers that we want to share as it can help benefit a lot of businesses and teams.

Then keep reading as we have the solution for you! Do you wish there was a way you could create and organise tasks with low effort?.Do you get emails asking you to complete tasks which are then forgotten about?.Do your teams often struggle with organisation?.

Outlook planner